3.1.1.2  AIS Headquarters

3.1.1.3  International NOTAM Office (NOF)

The service is provided in accordance with the provisions contained in ICAO Annex 15 - Aeronautical Information Services.

1. Aeronautical Information Publication (AIP);

2. Amendment service to the AIP (AIP AMDT);

3. Amendment service to the AIP (AIRAC AMDT);

4. Supplement to the AIP (AIP SUP);

5. NOTAM and Pre-flight Information Bulletins (PIB);

6. Aeronautical Information Circulars (AIC); and

7. Checklists and summaries.

NOTAM and the related monthly checklists are issued via the Aeronautical Fixed Service (AFS), while PIB are made available at aerodrome AIS units. All other elements of the package are distributed by air mail.

3.1.3.2  Aeronautical Information Publication (AIP)

The AIP is the basic aviation document intended primarily to satisfy international requirements for the exchange of permanent aeronautical information and long duration temporary changes essential for air navigation.

The AIP is published in a loose-leaf form in English and Arabic and is for use in international and domestic operations, whether the flight is a commercial or a private one. The Arabic version is available on specific request.

3.1.3.3  Amendment service to the AIP (AIP AMDT)

Amendments to the AIP are made by means of replacement sheets. Two types of AIP AMDT are produced:

1. regular AIP Amendment (AIP AMDT), issued in accordance with the established regular interval (ref. GEN 0.1 2), identified with blue cover sheet and incorporates permanent changes into the AIP on the indicated publication date; and

2. AIRAC AIP Amendment (AIRAC AIP AMDT), issued in accordance with the AIRAC system and identified by a pink cover sheet and the acronym AIRAC, incorporates operationally significant permanent changes into the AIP on the indicated AIRAC effective date.

A brief description of the subjects affected by the amendment is given on the AIP Amendment cover sheet. New information included on the reprinted AIP pages is annotated or identified by a vertical line in the left margin (or immediately to the left) of the change/addition.

Each AIP page and each AIP replacement page introduced by an amendment, including the amendment cover sheet, are dated. The date consists of the day, month (by name) and year of the publication date (regular AIP AMDT) or of the AIRAC effective date (AIRAC AIP AMDT) of the information. Each AIP amendment cover sheet includes references to the serial number of those elements, if any, of the Integrated Aeronautical Information Package which have been incorporated in the AIP by the amendment and are consequently cancelled.

Each AIP AMDT and each AIRAC AIP AMDT are allocated separate serial numbers which are consecutive and based on the calendar year. The year, indicated by two digits, is a part of the serial number of the amendment, e.g. AIP AMDT 1/96; AIRAC AIP AMDT 1/96.

A checklist of AIP pages containing page number/chart title and the publication or effective date (day, month by name and year) of the information is reissued with each amendment and is an integral part of the AIP.

3.1.3.4  Supplement to the AIP (AIP SUP)

Temporary changes of long duration (three months and longer) and information of short duration which consists of extensive text and/or graphics, supplementing the permanent information contained in the AIP, are published as AIP Supplements (AIP SUP). Operationally significant temporary changes to the AIP are published in accordance with the AIRAC system and its established effective dates and are identified clearly by the acronym AIRAC AIP SUP.

AIP Supplements are separated by information subject (General - GEN, Enroute - ENR and Aerodromes - AD) and are placed accordingly at the beginning of each AIP Part. Supplements are published on yellow paper to be conspicuous and to stand out from the rest of the AIP. Each AIP Supplement (regular or AIRAC) is allocated a serial number which is consecutive and based on the calendar year, i.e. AIP SUP 1/96; AIRAC AIP SUP 1/96.

An AIP Supplement is kept in the AIP as long as all or some of its contents remain valid. The period of validity of the information contained in the AIP Supplement will normally be given in the supplement itself. Alternatively, NOTAM may be used to indicate changes to the period of validity or cancellation of the supplement.

The checklist of AIP Supplements currently in force is issued in the monthly printed plain-language summary of NOTAM in force.

3.1.3.5  NOTAM and Pre-flight Information Bulletins (PIB)

NOTAM contain information concerning the establishment, condition or change in any aeronautical facility, service, procedure or hazard, the timely knowledge of which is essential for personnel concerned with flight operations. The text of each NOTAM contains the information in the order shown in the ICAO NOTAM Format and is composed of the significations / uniform abbreviated phraseology assigned to the ICAO NOTAM Code complemented by ICAO abbreviations, indicators, identifiers, designators, call sign, frequencies, figures and plain language. NOTAM are originated and issued for Jeddah FIR and are distributed in Three series identified by the letters A, B and V. They are exchanged between Jeddah and other international NOTAM offices, as follows:

Series A NOTAM - International distribution and national distribution.

Series B NOTAM - National distribution only.

Series V NOTAM - Ashtam only .

Each NOTAM is given a serial number, preceded by the appropriate letter indicating the series.

Annual starting number for Series A ... 0001
B ... 2001
V ... 0001

Pre-flight Information Bulletins (PIB), which contain a recapitulation of current NOTAM and other information of urgent character for the operator / flight crews, are available at the aerodrome AIS units. The extent of the information contained in the PIB is indicated under 3.13.5 of this subsection.

3.1.3.6  Aeronautical Information Circulars (AIC)

The Aeronautical Information Circulars (AIC) contain information on the long-term forecast of any major change in legislation, regulations, procedures or facilities; information of a purely explanatory or advisory nature liable to affect flight safety; and information or notification of an explanatory or advisory nature concerning technical, legislative or purely administrative matters. AICs are divided by subject and are issued in two series (A and B). AIC Series A contains information affecting international civil aviation and is given international distribution, while AIC Series B contains information affecting national aviation only and is given national distribution.

Each AIC is numbered consecutively within each series on a calendar year basis. The year, indicated by two digits, is a part of the serial number of the AIC, e.g. AIC A 1/96; AIC B 1/96. A checklist of AIC currently in force is issued as an AIC at the end of each calendar year.

3.1.3.7  Checklist and summary of NOTAM

A checklist of NOTAM currently in force is issued every month via the AFS to the following AFS addresses. The checklist is followed by a printed summary of NOTAM distributed by mail to all recipients of the Integrated Aeronautical Information Package. It contains a plain language (in English) presentation of the valid NOTAM and information about the number of the latest issued AIP AMDT, AIRAC AIP AMDT, AIP SUP and AIC as well as the numbers of the elements issued under the AIRAC that will become effective or, if none, the NIL AIRAC notification.

3.1.3.8  Sale of publications

All publications of the AIS are available from the AIS Headquarters (address given below).

Any telegram or money order of foreign currency is not acceptable.